DD2372 Corporate gifts

Type of decision: 
Director's decision
Code: 
DD2372
Date signed: 
01 July 2019
Decision by: 
Martin Clarke, Executive Director of Resources

Executive summary

Occasionally the Greater London Authority (GLA) receives corporate gifts from stakeholders. Corporate gifts are gifts to the organisation as a whole rather than to particular individuals within the organisation. They must be declared to the Monitoring Officer in the normal way (as set out in the GLA Gifts and Hospitality Policy and Procedure), but do not need to be recorded against an individual’s declarations of gifts and hospitality (which are published on the GLA’s website).

This decision form sets out the GLA’s process for dealing with corporate gifts.

Decision

That the Executive Director of Resources, following consultation with the Monitoring Officer, approves the GLA’s approach for dealing with corporate gifts as set out in this decision form.

Part 1: Non-confidential facts and advice

Introduction and background

Occasionally the GLA receives corporate gifts from stakeholders. Corporate gifts are gifts to the organisation as a whole rather than to particular individuals within the organisation. They must be declared to the Monitoring Officer in the normal way (as set out in the GLA Gifts and Hospitality Policy and Procedure), but do not need to be recorded against an individual’s declarations of gifts and hospitality (which are published on the GLA’s website).

This decision form sets out the GLA’s process for dealing with corporate gifts.

Objectives and expected outcomes

The approach to corporate gifts will be to:

• Relay the GLA’s gratitude to the donor, once the decision has been taken by a senior officer to receive a particular corporate gift with a clear reason for why it is appropriate to do so (e.g. maintaining good stakeholder relations);
• Hold on to the corporate gift for an appropriate length of time which would normally be at least the length of one Mayoral term (i.e. four years) so as to demonstrate the organisation’s gratitude and maintain good relations; and
• Consider the scope for donating the corporate gift to benefit a suitable charitable cause, once the length of time referred to above has elapsed.

In terms of the last point, the following would apply:

• It would need to be clear to the GLA what the valuation of the corporate gift at that point of time is;
• That charitable cause would need to be of benefit to London and Londoners (e.g. the Mayor’s Fund for London); and
• Appropriate records would need to be kept as to the course of action taken.

The lead senior officers in such cases would be:

• The Executive Director of Resources; and
• The Monitoring Officer.

It is viewed that the approach set out above is appropriate in the circumstances and beneficial to both the GLA and to London.

Equality comments

There are no specific equalities issues arising.

Other considerations

The GLA will act with impartiality at all times when dealing with the receipt and disposal of corporate gifts.

Financial comments

Finance officers will ensure that corporate gifts are securely stored while held by the GLA and that they have valuations attached to them for insurance purposes.

There are no budget implications for the GLA as no income from corporate gifts is budgeted for and so there are no financial implications arising from corporate gifts being donated to a charity.

Any additional insurance costs arising from holding corporate gifts are marginal.

Activity table

Activity

Timeline

Director’s Decision signed off

July 2019

Review of corporate gifts currently held

July 2019

Decisions and actions taken in respect of current corporate gifts

September 2019

Appendices and supporting papers

GLA Gifts and Hospitality Policy and Procedure which is available via the GLA’s website: https://www.london.gov.uk/about-us/governance-and-spending/good-governance/our-procedures


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