Asbestos Management Service – Award of Framework and Contract

Reference code: 
PCD 482
Date signed: 
13 November 2018
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

MOPAC has a duty to manage asbestos in its premises.  In September 2017 the DMPC approved the re-tendering of the service. This paper proposes the award of a single supplier framework agreement accessible to the GLA and its functional bodies, and the award of a call off contract for MPS in the value of £837k for an initial term of 5 years with two optional 1 year extensions. The cost of the call off contract will be met from within the MPS budget.

Recommendation

The DMPC is recommended to approve

  • Award of a single supplier framework agreement for a 4 year term, in the value of £2.84m
  • Award of a call off contract for MPS for an initial term of 5 years with two optional 1 year extensions in the value of £837k

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    MOPAC and the MPS has a duty to manage asbestos in its premises in order to protect those who work in them or visit them.

1.2.    In September 2017 MOPAC approved the MPS to initiate a re-tendering exercise as the existing contract was due to expire. 

2.    Issues for consideration

2.1.    The framework which the MPS has procured is available to the GLA and all its functional bodies, and to Royal Parks, City of London and the London Ambulance Service.

2.2.    A restricted tender exercise has been carried out with seven contractors submitting bids.  The recommended bidder is the contractor who submitted the ‘most economically advantageous tender’.

3.    Financial Comments

3.1.    The award of the framework with a value upto £2.84m does not commit MOPAC to any financial liability.  The cost of the call off contract of £837k over the initial term of 5 years and with two optional 1 year extensions will be funded from within the MPS budget. 

4.    Legal Comments

4.1.    In accordance with the MOPAC Scheme of Delegation and Consent (4.14), the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above. 

5.    Commercial Issues

5.1.    There are no commercial issues arising from this proposal.  

6.    GDPR/Data Privacy 

6.1.    The proposal does not use personally identifiable data of members of the public therefore there are no GDPR issues to be considered. 

7.    Equality Comments

7.1.    There are no direct equality and diversity implications arising from this proposal. 

8.    Background/supporting papers

8.1.    Appendix 1 – MPS paper 


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