CCTV Technical Project

Reference code: 
PCD 167
Date signed: 
28 June 2017
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper requests approval for funding of £250,000 from 2016/2017 to 2018/2019 for the completion of a CCTV public space scoping report. 

This output has been agreed and endorsed by the CCTV Advisory Group, chaired by MOPAC. It will examine the status of existing CCTV provision, offer operational options for boroughs, the potential for cross pattern integration and the impact of advancing technology. 

By providing our partners with technical expertise, they will be empowered to make informed choices about the future of CCTV provision in their area, raising standards whilst minimising the long term financial risk to MOPAC and operational risk to the Metropolitan Police Service (MPS).

Recommendation

The DMPC is asked to approve:

  • The allocation of £250,000 in 2017/18 to fund a CCTV technical scoping project. A later strategic assessment will not require any additional funding.   
  • Delegate authority to sign any contract agreements related to the work described in section 2 in line with the MOPAC Scheme of Delegation. 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    Work by London Councils engaging with local authorities suggests that each London Borough (LB) currently takes a different approach to CCTV provision in their area. This means that there is a high level of technical knowledge and expertise across the city.

1.2.    There are also inconsistencies in the way the Metropolitan Police Service (MPS) work with each borough. In some LBs, police staff are embedded in the LB CCTV control room, working with council staff on live situations or preventative activity. In other locations, police officers attend to collect evidence as required. 

1.3.    In order to ensure a sustainable CCTV service across London, a MOPAC chaired CCTV Taskforce (now the CCTV Advisory Group) was established. The group is attended by LB representatives, TfL, Chair of London Heads of Community Safety, Chair of CCTV Managers Forum, representatives from the Office of the Surveillance Commissioner and others.

1.4.    In autumn 2016, the Group endorsed the completion of a project to identify how MOPAC, LB’s and MPS can better work together, identifying solutions and alternatives to maintain CCTV networks for crime prevention and criminal justice solution. 

1.5.    The Group endorsed the creation of a technical and strategic guide covering the following aspects:

  • An assessment of the potential for shared control rooms, with boroughs and MPS as well as other agencies;
  • A pan-London framework agreement proposal to reduce duplication in tendering for services and drive through further savings;
  • A recommendation of standards of interoperability and quality of images for evidence. The right technical standards have the potential to enable savings to be made in back office systems through better collaboration;
  • A high level assessment of existing networks to identify best practice and ways to maximise the efficiency of relations between Borough CCTV control rooms and the Met in terms of cost and time;
  • Provision of an evidence based and value for money driven approach to the monitoring of cameras to improve effectiveness and allow for value for money calculations;
  • A proposal for integrating public and private systems (e.g. business premises) in London that currently operate in isolation of each other to improve coverage, reduce duplication and enhance Met access;
  • A review of advancing technology and the implication on CCTV provision in London.

1.6.    External expertise will be required to create this guide. It is proposed that MOPAC procure this expertise and monitor the work produced, with the London CCTV Managers Group steering the technical aspects of the work. A sub group of the London CCTV Managers Group will steer the strategic aspects of the work. 

1.7.    The table below details the expected milestones for this project. 

Milestone activity Date
Contract award July 2017
Project kick off – definition July 2017
Development and delivery (to include workshops, research and analysis) July 2017 – May 2018

  • Quarterly monitoring in conjunction with London CCTV Managers Group and strategic sub-group
  • Q3 2017 – Stakeholder engagement
  • Q4 2017 – Interim report
  • Q1 2018 -  Communication of findings
Final review and approvals May 2018 – July 2018
Project evaluation and closure July 2018

1.8.    The Group anticipate that this work will raise LB awareness of the CCTV options available to them (such as shared facilities), identifying best practice and ways in which existing technology may be enhanced with cost implications considered. It is intended that this will provide LB’s with solutions that ensure the sustainability of coverage in future years. 

1.9.    The work will also present LB’s with a recommended standard – that if implemented – will offer a consistent option for CCTV across London, enabling images of evidential quality to be collected by MPS easily and quickly, saving police time and improving the likelihood of perpetrators across London. 

1.10.    The work will also aid MPS rationalisation of CCTV work and improve partnership working. The MPS will be provided with an overview of the technology currently in use across London as well as the different levels of interaction between officers and borough representatives. 

1.11.    An interim report will be produced in early Q4 2017 providing an overview of initial findings. 

2.    Issues for consideration

2.1.    MOPAC initially submitted a bid for Home Office Innovation funding for this work in 2016. However, the bid was unsuccessful. 

2.2.    This project will provide LBs with information that will empower them to make informed choices about the future provision and quality of CCTV in their area. 

2.3.    A decision to not complete this project carries reputational risk for MOPAC. This project was strongly endorsed by the CCTV Advisory Group, which is chaired by MOPAC and attended by several key stakeholders with expertise in this area.  

3.    Financial Comments

3.1    The funding for the CCTV scoping work is incorporated within new priorities highlighted as part of the 2017/18 budget setting exercise. The budget is incorporated within the MOPAC’s Police’s Resources and Performance Directorate and is funded from MOPAC’s reserves. 

3.2    This project will be procured via a TfL’s Technology Professional Services Framework (specifically Lot 2: Intelligent Transport Systems Specialist). The mini-competition request will be issued to all qualified suppliers under this lot. The evaluation criteria will be based on “Most Economically Advantageous tender (MEAT)”, with technical and commercial aspects evaluated separately. This is in line with MOPAC and GLA procurement processes and standards.

3.3    It is anticipated that the project may take a year to complete given its technical nature. The supplier will be paid directly by MOPAC upon receipt of invoices as work progresses. There is no anticipated additional spend once the technical scoping project is complete. A later strategic assessment will not require any additional funding.   

4.    Legal Comments

4.1    n/a

5.    Equality Comments

5.1.    The sourcing of the required external resource will be in accordance with the MPS internal standards and processes in accordance with the Equalities Act 2010. 


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