Central Estate Programme - Relocation of Optima Healthcare

Reference code: 
PCD 573
Date signed: 
09 May 2019
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

Following approval of the Central Estate – Counter Terrorism and Organised Crime (CTOC) Hub in March 2018 this paper requests the approval of a change in strategy resulting in investment in a to-be retained site providing a purpose-designed and refurbished Occupational Health service location, and a consequent reduction in anticipated annual revenue contract charges. 


The Deputy Mayor for Policing and Crime is recommended to approve: 
1.    The change in strategy for the relocation of Optima Healthcare from Optima providing services from their own building to MOPAC providing space in the existing estate as defined in part 2. 

2.    The allocation of capital as defined in Part 2 to refurbish Gilmour House funded through a reallocation of budget within the CTOC Hub budget. 

3.    One off revenue costs in the event the gym is demolished before the replacement facilities are completed, funded through the revenue budget provision approved as part of the CTOC business case as defined in Part 2.

4.    the Commercial Director the authority to approve contracts through standard commercial frameworks, or other MOPAC approved routes to market as appropriate to the range of projects.

5.    That the medical and fitness facilities required for the ‘Day 2’ component of the MPS recruitment process to be considered as part of the Limehouse concept design alongside the assessment ‘Day 1’ component, as an option as part of a potential unfunded increase in scope.  

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The Central Estate Programme is a project designed to rationalise and improve the “to be” retained estate mainly in relation to central functions, decision PCD 335 refers. 

1.2.    The original Central Estate Programme CTOC Hub paper included a revenue uplift for the cost of Optima, the Metropolitan Police Service (MPS) Occupational Health provider, moving out of Empress State Building (ESB), providing their own accommodation and recharging the Metropolitan Police Service (MPS) as part of a contract charge.  Following a review of the options this proposal is for the MPS to invest in the Gilmour Section House site.  Optima would then occupy the space as a contractor.

2.    Issues for consideration

2.1.    The benefits to the MPS are that purpose-designed and refurbished accommodation for the Occupational Health service can be provided in a single accessible central location, and the programme of vacating Empress State Building can be de-risked and kept on track.  The MPS will also retain an enhanced asset.  There are further commercial and operational benefits which are set out in Part 2  

2.2.    The MPS also highlight in this paper that Optima are the recruitment service contractor, SSCL’s sub-contractor for the provision of the fitness and health check elements of the recruitment service, and that this ‘Day 2’ activity will be added to the scope of the Limehouse proposal.

3.    Financial Comments

3.1.    Funding for the capital cost will be met from within the existing overall Central Estate Programme CTOC business case.   

3.2.    The revenue implications of this proposal are also contained within the existing business case.

4.    Legal Comments

4.1.    In carrying out its functions, the MOPAC may, under paragraph 7, Schedule 3 of the Police Reform and Social Responsibility Act 2011 “do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office”.

4.2.    The DMPC is asked to approve the recommendation under paragraph 4.8 of the MOPAC Scheme of Consent and Delegation which requires DMPC approval for “Business cases for revenue or capital expenditure of £500,000 and above” and “Budget virements or movements of £500,000 and above”. 

5.    Commercial Issues

5.1.    The MPS propose to use existing compliant routes to market for the provision of the works and services to invest in Gilmour House.  

6.    GDPR and Data Privacy 

6.1.    The proposal does not use personally identifiable data of members of the public therefore there are no GDPR issues to be considered.

7.    Equality Comments

7.1.    There are no direct equality or diversity implications arising from this request.  

8.    Background/supporting papers

8.1.    MPS Report to IAM 

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