Contract Award – Mail Screening Service

Reference code: 
PCD 526
Date signed: 
06 February 2019
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper recommends the award of a single supplier framework in the value of £2.4m, and the award of a call off contract in the value of £2.1m, following MPS procurement exercise. The costs can be met from within the MPS approved budget.


The Deputy Mayor for Policing and Crime is recommended to: 

  1. Approve a single supplier framework agreement accessible to all members of the GLA members (including Mayor’s Office for Policing and Crime/ Metropolitan Police Service, Transport for London, London Fire Commissioner (London Fire Brigade)), Royal Parks, City of London Corporation, London Ambulance Service.
  2. Approve award of a Call-Off Contract for the Mail Screening Service.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    MOPAC approved the initiation of procurement for the mail screening service in July 2018, PCD 436

2.    Issues for consideration

2.1.    The MPS engaged with the market and carried out a procurement exercise for the service.  The recommended four-year single supplier framework award is to the supplier who across both price and technical evaluations scored the overall best score.  The award of the framework does not commit MOPAC/MPS to any liability. 
2.2.    The contract call-off award is for an initial term of 5 years plus two 12-month optional extensions. 

2.3.    The prices are fixed for the first three years and subsequently subject to increases capped at inflationary indexation for the remainder of the contract period.

3.    Financial Comments

3.1.    The estimated value of the framework is £2.4m.  The cost of the contract call off is estimated at £2.1m across the respective proposed multiple years.   This cost can be met from within the MPS approved budget. 

4.    Legal Comments

4.1.    There are no legal implications arising from this report.  The DMPC is asked to approve this request based on section 4.14 of the MOPAC Scheme of Delegation and Consent “To reserve the right to call in:-  Any MPS proposal to award a contract for £500,000 or above.“

5.    Commercial Issues 

5.1.    The subject of this paper is a commercial procurement and the issues are included in the body of the report. 

6.    GDPR and Data Privacy 

6.1.    The proposal does not use personally identifiable data therefore there are no GDPR issues to be considered.

7.    Equality Comments

7.1.    There are no equality or diversity implications arising from this report.

8.    Background/supporting papers

8.1.    MPS report 

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