Covert Policing Management Platform (CPMP) Final Business Case

Reference code: 
PCD 364
Date signed: 
16 April 2018
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The paper is seeking the approval for the proposed purchase of a software solution to centrally manage the authorisation processes and assets involved in covert activity to ensure compliance with current and future legislation.

Recommendation

The Deputy Mayor for Policing and Crime is recommended to 
•    Approve this project to proceed to Gate 4, i.e. undertake the build and test phase.
•    Note that the Capital Budget required is £6.48m which is £3.0m more than the Outline Business Case.
•    Note that the CPMP budget in the Capital Plan in November 2016 was increased by £0.5m to £4m so the capital budget shortfall for this project is £2.5m.
•    Agree that the capital budget shortfall of £2.5m is funded from the Metropolitan Police Service corporate revenue underspend in 2017/18 and ring-fenced for use on this project in 2018/19 and 2019/20.
•    Note the Project Revenue Funding of £0.54m against the original projection funding of £1.02m in the Outline Business Case.
•    Agree that the revenue budget shortfall of £0.72m per annum is added to the Medium Term Financial Plan as a pressure for 2019/20 and that in the budget scrutiny sessions in 2018/19 savings are found to mitigate this funding gap.
•    Approve the awarding of a contract to the recommended supplier

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The MPS requires the ability to centrally manage the authorisation processes associated with all covert activity and implement a governance regime within a single corporate IT system, the Covert Policing Management Platform (CPMP).

2.    Issues for consideration

2.1.    The recommended solution to provide this capability is a commercial, off the shelf based solution, which will replace legacy systems and processes.

3.    Financial Comments

3.1.    The capital cost is £6.48m of which £4.0m has been allocated in the capital programme. The additional capital requirement of £2.48m will be funded from the Metropolitan Police Service corporate revenue underspend in 2017/18 and ring-fenced for use on this project in 2018/19 and 2019/20.

3.2.    Ongoing revenue costs of £0.72m p.a. are planned to be funded from savings to be identified during the budget scrutiny process.

4.    Legal Comments

4.1.    The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (the Regulations).  All awards of public contracts for goods and/or services value at £181,302 or above must be procured in accordance with the Regulations.

5.    Equality Comments

5.1.    Of the nine Protected Characteristics, only disability is engaged, in respect of assistive technology software. The Statement of Requirements included a mandatory requirement that the solution must be compatible with such software.

6.    Background/supporting papers

6.1.    Report


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