Discreet Vans 2018- Contract Award

Reference code: 
PCD 424
Date signed: 
10 July 2018
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

 The Metropolitan Police Service (MPS) are seeking to award four contracts for the purchase of Discreet Vans via the Crown and Commercial Services (CCS) Vehicle Purchase Framework Agreement. 
•    The framework period is from 2nd December 2014 to 1st December 2018, the contract is within the technical and financial scope of the framework. 
•    The duration of the contract will be awarded a call off period of 48 months commencing in July 2018. 
•    The contracts are valued at £1.587M in total. 
•    This remains affordable within the approved Fleet Capital Programme 2017-18 to 2021-22. 
•    Approval to initiate procurement action was granted by the Deputy Mayor for Policing and Crime on 12th September 2017, as part of the MPS Vehicle Replacement Programme 2018-21. 
•    By utilising the CCS Framework and through the procurement route of a Direct Award opportunity, Fleet Services have achieved savings of £37,061. 
 

Recommendation

The DMPC is asked to;
•    Approve the award of a contract to Ford Motor Company Ltd for £436,260. 
•    Approve the award of a contract to Peugeot Motor Company PLC for £323,685. 
•    Approve the award of a contract to Vauxhall Motors Ltd for £330,272. 
•    Approve the award of a contract to Volkswagen Commercial Vehicles for £496,933. 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    These contracts will facilitate the purchase of replacement vehicles within 2018 and will enable Fleet Services to deliver operational vehicles as required to support the Vehicle Replacement Programme. 

1.2.    The DMPC approved the procurement initiation in September 2017 (PCD254) as part of the MPS Vehicle Replacement Programme 2018-21. 

2.    Issues for consideration

2.1.    The fuel and emission strategy adopted for this tender meet the latest Euro 6 emission standards and will comply with the standards for the forthcoming Ultra-Low Emission Zone due for implementation in April 2019. 

3.    Financial Comments

3.1.    The four contracts are valued at £1.587M over the 4-year period and is within the initial value approved by the DMPC in September 2017 (PCD254) as part of the MPS Vehicle Replacement Programme 2018-21. This remains affordable within the approved Fleet Capital Programme.

4.    Legal Comments

4.1.    The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (the Regulations). When awarding public contracts for goods and services valued at £181,302 or above, all contracting authorities must do so in accordance with the Regulations. This report confirms the tender detailed exceeds the above threshold. Consequently, the Regulations will apply to this requirement. 

5.    Equality Comments

5.1.    There are no negative equality or diversity implications arising from this procurement process. 

6.    Background/supporting papers

6.1.    Report.
 


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