Engagement of Temporary Agency Workers to the MPS

Reference code: 
PCD 373
Date signed: 
05 April 2018
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The Metropolitan Police Service (MPS) has a contract with Reed to supply temporary agency workers via the national MSTAR2 framework that harnesses the collective buying power of UK public bodies and reduces the time to purchase managed temporary agency resourcing services. 


The contract was agreed for an initial 2-year period with the option of two additional 12-month extension periods. The profile of spend across the period of the contract was agreed in the context of the workforce plan.


The workforce plan has changed and approval is therefore sought to release the overall value of the contract now, enabling the MPS to operationally utilise the remaining value for the full 3 and 4 year term.
 

Recommendation

The DMPC is asked to approve:
•    Approve the release of the full worth of remaining contract value relating to contract SS3/16/68 - The Engagement of Temporary Agency Workers to the MPS with immediate effect. The available value on the contract will then amount to its full term value including the early funding release for two previously optional additions of years 3 & 4 until the expiry of the contract in October 2019.  Thus providing the MPS with greater flexibility to utilise the value against corporate workforce plans. 

•    In parallel approve a foreseen 12-month extension to the Reed contract commencing in October 2018 and running to October 2019. This extension is required to enable timings to be aligned with the GLA Procurement Team strategy.
 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The temporary agency workers contract was originally agreed on a 2+1+1 basis, with an initial 2 years forming the basis of the contract followed by an option to extend by 12 months and then a further 12 months. The total value of the contract was fixed but split evenly over a 4-year contract period commencing October each year - The yearly value was limited in this way to reflect the then workforce plan. 

1.2.    The workforce plan has changed with more demand for agency workers to support short term unforeseen operational demand.  Approval is therefore sought to release of the full worth of remaining contract value.

2.    Issues for consideration

2.1.    The contract was also agreed for the initial two years on the basis that the GLA collaborative procurement programme would provide an alternative contract that would meet MPS needs.  The current GLA contract does not meet the service requirements for MPS but agreement has been reached to capture these requirements when the contract is renewed.  This is the intended direction of travel but the renewal process has been delayed and therefore approval is requested to extend the current Reed contract to October 2019 to allow the renewal process to be completed.

3.    Financial Comments

3.1.    Expenditure on interim resources would continue to be met from existing revenue or capital budgets. No additional funding is being requested.

4.    Legal Comments

4.1.    This report relates to the Temporary Agency Worker contract awarded to Reed, and requests members approve the decision to exercise the option to extend the contract by 12 months and to increase expenditure within the allocated budget.  

4.2.    Neither the extension or increased costs is considered problematic, as the overall contract value will not change. Any other modifications not provided within the terms of the contract in terms of price or extension of time beyond the life of the contract would be regarded as a ‘material change’ under the Public Contract Regulations 2006, and require the MPS/MOPAC to tender the requirement as if it were a new award of contract. 

5.    Equality Comments

5.1.    As this is a request to increase the value of an existing contract this work does not change any aspects relating to equality or diversity.

6.    Background/supporting papers

6.1.       Report
 


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