Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
1. Introduction and background
1.1. These contract extensions will facilitate the continued maintenance of the overt fleet, conversion of all vehicles, supply of mountain bikes, repair of mountain bikes, and continuation of services until a new Managed Service Provider contract can be approved and services transitioned.
1.2. Babcock Critical Services maintains, repairs and administers the overt fleet, along with providing the MPS with access to lease and short-term hire vehicles. Two separate contracts also cover the supply and maintenance of mountain bikes.
1.3. Babcock Vehicle Engineering converts all MPS vehicles entering operational service and decommission all life-expired assets.
2. Issues for consideration
2.1. The implementation of the Ultra-Low Emission Zone is scheduled to be brought forward by 17 months to April 2019 and will affect all vehicles travelling within the existing congestion charge zone.
2.2. The timely conversion of vehicles for operational police roles is essential to meet the aspirations of operating a compliant fleet within the congestion charge zone.
3. Financial Comments
3.1. The capital implications remain affordable within the approved Fleet Capital Programme 2017-18 to 2021-22. Further details contained in Part 2.
4. Legal Comments
4.1. Legal advice has been sought from TLT, who have advised on the procurement of a Fleet Managed Service Provider, and the Directorate of Legal Services.
4.2. An extension will be sought under regulation 72(1)(e), which provides that the contract ‘may be modified without a new procurement procedure’ ‘where the modifications, irrespective of their value, are not substantial within the meaning of paragraph (8)’. DLS are of the opinion that the extensions do not appear to be modifications which are substantial under r72(8).
4.3. The Scheme of Delegation and Consent delegated approval to DMPC to approve ‘all unforeseen extensions to contracts with an original value of £500,000 and above, when the variation or extension is greater than 10% of the original value and/or is for a period of more than 12 months’
5. Equality Comments
5.1. There are no negative equality or diversity implications arising from the procurement process.
6. Background/supporting papers