MET Intelligence – Data Environment Solution (DES)

Reference code: 
PCD 679
Date signed: 
17 January 2020
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This business case is requesting approval to procure and implement the Data Environment Solution (DES). This will enable the new digital intelligence analysts to view, search and interrogate different types of data, via a single platform. The DES will provide the team with the ability to quickly identify associations and links that could have either been missed or taken a number of days to achieve via existing manual systems.

This builds on the outline business case for phase 1 of the Met Intelligence target operating model that was presented and approved at Portfolio Investment Board in Oct 2018. The aim of the project is to improve the effectiveness of intelligence in order for the MPS to identify tasking opportunities to tackle violent crime and safeguard more vulnerable people, focusing on what matters most to Londoners. 
 

Recommendation

The Deputy Mayor for Policing and Crime is recommended to: 

1.    Approve a 5-year investment of £788K for the procurement and maintenance of a Data Environment Solution consisting of:
       a.    £353,000 capital costs to be funded from Home Office funding; and 
       b.    £435,000 running costs to enable the support for the solution over a 5-year period at a cost of £87,000 per annum and will be funded from the MOPAC approved revenue budget.

2.    Approve for the project to be added the MPS Capital Programme which will be funded from Home Office funding.

3.    Approve procurement of a cloud hosting, software and support service via the G-Cloud Market Place.
 

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1    Over the last 12 months, MO2 (Met Ops 2) Met Intelligence has focused on improving intelligence delivery to frontline policing and specialist operations. Our vision is to provide a high quality, integrated intelligence service that supports a data-driven and intelligence-led Met. We will use intelligence to get ahead of crime, prioritise resource and flex our workforce to respond to the greatest threats. Through the smart use of intelligence, we will make London the safest global city. 

1.2    The department is facing unprecedented challenge in the change in criminality levels, patterns and the role of technology in crime.   Crime is increasingly complex, while serious violence remains high. Virtually every crime today has a digital footprint as we all conduct so much of our lives online. Data provides us with difficult challenges, but also some quick opportunities.   

1.3    Data is critical to our ability to identify crime and enables us to join the dots, to identify those who are involved. We need to make the best use of relevant intelligence and evidence as quickly and efficiently as possible. This requirement is balanced against the need to conduct an examination of large volumes of data, manage disclosure issues and ensure all policy and legislation is being adhered to in relation to retention and destruction. We are currently not able to fully exploit the data we already have access to: this is a significant capability gap.

1.4    The proposed Data Environment Solution (DES) will ensure that targeted data we already have access to is better stored, indexed, reviewed, managed and retained – thus enabling enterprise search, entity linking, data visualisation and advanced analytics. 

2.    Issues for consideration

2.1.    Due to the amalgamation of the data sets the MPS are increasing the information risk profile, and are therefore limiting the immediate role out to the trained digital intelligence analysts to ensure the tool is tested fully before a wider roll out is considered.

3.    Financial Comments

3.1.    The £353K Capital implementation costs are funded from Home Office.

3.2.    The £435K revenue costs over 5 years for the ongoing support are funded from within MOPAC approved budgets.  

4.    Legal Comments

4.1.    MPS Directorate of Legal Services (DLS) have been consulted as part of the assurance process and no concerns have been raised to date. Key stakeholders, including DLS will be engaged throughout the project and prior to the implementation of any change.

4.2.    The Mayor’s Office for Policing and Crime (MOPAC) is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations).  Consequently, the MOPAC is subject to the general principle of transparency under the procurement rules.  Further, all awards of public contracts for goods and/or services valued at £181,302 or above must be procured in accordance with the Regulations.  This report confirms the proposed contract exceed the above threshold.  Accordingly, the Regulations are engaged.

4.3.    Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve the procurement strategy for all revenue and capital contracts of a total value of £500,000 or above.

4.4.    The report identifies the CCS G-Cloud Framework as the procurement route.  This will be compliant with the Regulations where MOPAC is an eligible user and the scope of MOPAC’s requirement is within that offered under the Framework.  

4.5.    Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above.

4.6.    Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve Budget virements or movements of £500,000 and above, (whether on a temporary or permanent basis).

5.    Commercial Issues 

5.1.    The strategic route to market as endorsed by Crown Commercial Services for cloud-based software as a service offering is the Crown Commercial Services Framework Agreement (Digital Marketplace G-Cloud 11). A suitable Commercial of the Shelf solution has been identified and recommended to be procured as a Software as a Service (subject to security and information assurance ATO assessments).

6.    GDPR and Data Privacy 

6.1.    The MPS is subject to the requirements and conditions placed on it as a 'State' body to comply with the European Convention of Human Rights and the Data Protection Act (DPA) 2018. Both legislative requirements place an obligation on the MPS to process personal data fairly and lawfully in order to safeguard the rights and freedoms of individuals.

6.2.    Under Article 35 of the General Data Protection Regulation (GDPR) and Section 57 of the DPA 2018, Data Protection Impact Assessments (DPIA) become mandatory for organisations with technologies and processes that are likely to result in a high risk to the rights of the data subjects.

6.3.    The Information Assurance and Information Rights units within MPS will be consulted at all stages to ensure the project meets its compliance requirements.

6.4.    A DPIA has been completed for this project. The project will ensure a privacy by design approach, which will allow the MPS to find and fix problems at the early stages of any project, ensuring compliance with GDPR. DPIAs support the accountability principle, as they will ensure the MPS complies with the requirements of GDPR and they demonstrate that appropriate measures have been taken to ensure compliance.

7.    Equality Comments

7.1.    This solution brings together current data sets and is an extension of an existing service. This work does not change any aspects relating to equality or diversity.

8.    Background/supporting papers

8.1.    Report


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