Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
1. Introduction and background
1.1. The current Vodafone Mobile Voice and Data services contract, (the approval reference for this contract is PCD 109), is due to expire January 2020.The award of the new two year contract will ensure continuity of mobile connectivity service following Emergency Services Network (ESN) delays and will enable the MPS to:
• Mitigate a significant “risk and cost” of transition
• Evaluate readiness and feasibility of alternative strategic Communications and Connectivity options including the availability of ESN.
• Align with the wider Pegasus programme for future Mobile Voice and Data procurement opportunities.
1.2. The Corporate Mobile Voice and Data contract (the largest element) provides connectivity for MPS Mobile Phone, Tablet and Laptop estates, consisting of circa 87,000 connections. It is currently, provided and managed by Vodafone.
1.3. Following an in-depth procurement activity, Vodafone, via a compliant framework agreement, has been selected as the provider of choice to supply Mobile Voice and Data capability to the existing estate (along with any growth over the new contract term).
2. Issues for consideration
2.1. The current Mobile Voice and Data contract expires in January 2020 and a replacement contract is required to ensure continuity of capability and service.
3. Financial Comments
3.1. The contract cost against revenue is £6M per annum, but also generating an additional £2.95M in technology funding over the contract term. This will be used to offset costs attributed to in building solutions, new technology evaluations and licensing. This contract is fully funded from the MOPAC approved Digital Policing revenue budget.
4. Legal Comments
4.1. All awards of public contracts for goods and/or services valued at £181,302 or above must be procured in accordance with the Regulations. The report confirms the proposed contract exceeds this value. Accordingly, the Regulations will be engaged.
4.2. The chosen procurement route the Crown Commercial Services Network Services 2 Framework - RM3808 Direct Award process is compliant with the Regulations and has been confirmed by Crown Commercial Services.
4.3. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides the Deputy Mayor for Policing and Crime has delegated authority to approve all requests to go out to tender for contracts valued at £500,000 or above.
4.4. Paragraph 4.8 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime has delegated authority to approve business cases for revenue or capital expenditure of £500,000 or above.
4.5. Paragraph 4.15 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime has delegated authority to award MOPAC contracts with a total value of £500,000 or above.
5. Commercial Issues
5.1. The compliant route to market for this procurement has been through Lot 6 of the Crown Commercial Services Network Services 2 Framework RM3808 via the Direct Award process. This has enabled a comparison of available Supplier Service Offerings and award to the best commercial and operational fit to the MPS requirements
6. GDPR and Data Privacy
6.1. The MPS is subject to the requirements and conditions placed on it as a 'State' body to comply with the European Convention of Human Rights and the Data Protection Act (DPA) 2018. Both legislative requirements place an obligation on the MPS to process personal data fairly and lawfully in order to safeguard the rights and freedoms of individuals.
6.2. Article 35 of the General Data Protection Regulation (GDPR) and Section 57 of the DPA 2018, Data Protection Impact Assessments (DPIA) become mandatory for organizations with technologies and processes that are likely to result in a high risk to the rights of the data subjects.
6.3. The Information Assurance and Information Rights units within MPS will be consulted at all stages to ensure the programme meets its compliance requirements.
6.4. The programme itself does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered. The only allowed use of MPS supplied mobile devices will be in accordance with existing MPS Security Manuals and Information Management Policies
7. Equality Comments
7.1. As this is an extension award of an existing service this work does not change any aspects relating to equality or diversity.
8. Background/supporting papers