Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)
Introduction and background
MOPAC currently operate a series of call off contracts for the supply of professional estate management services including rating, valuations, auctions, town planning, disposal, acquisitions and landlord/tenant services. All elements expire in March 2017 with potential to extend except for the rating element which cannot be extended
A existing framework is in place for the supply of minor and intermediate value building works. The framework is split between ‘general building works’ and ‘mechanical and electrical’. The framework was extended for its 4th year and now expires in August 2017.
Issues for consideration
With the expiry of the rating element of the current arrangement the opportunity has been taken to restructure the framework across 3 lots - general estate management, valuations and auctions. This revised arrangement will support the new Property Services operating model.
Minor and Intermediate Works
This framework will allow for an increased value for contract call off, increasing from the current maximum of £2m to £5m. Learning from the existing arrangement the new framework will be structured to have 2 lots – based on values upto £500k and those between £500k and £5m – in order to increase competition, widen the range of bidders and to provide suppliers more suited to the specific projects.
The estate management framework is estimated to cost £11.3m over the 5 year term. These costs will be contained within the MPS existing resources.
The building works framework will not commit MOPAC to any expenditure. Any proposed expenditure will be subject to individual business cases and the appropriate governance process.
The recommendation can be lawfully approved in accordance with MOPAC Contract Regulations and EU/UK Procurement law.
In accordance with the MOPAC Scheme of Delegation and Consent (4.13), the DMPC must approve all requests to go out to tender for contracts that exceed £500,000.
There are no equality or diversity implications arising from this procurement process.