Extension to Fleet Services Contracts

Reference code: 
PCD 152
Date signed: 
17 February 2017
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

This paper seeks approval to extend the two main MPS fleet contracts with Babcock and S.MacNellie & Son from April 2017 until the 31st October 2017. The extension will enable the continuation of essential services, while discussions around the new Fleet Services contract are finalised.


The DMPC is asked to:

  1. Extend the contract with Babcock Critical Services (Vehicle Maintenance and Vehicle Hire) from April 28th 2017 to October 31st 2017. The contract value is estimated at £14m.
  1. Extend the contract with S.MacNellies & Son (Vehicle Conversion) from April 1st 2017 to October 31st 2017. The contract value is estimated at £6m.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    The MPS requires a contract extension to the Fleet contracts. The current suppliers are Babcock and S.MacNellie & Son and the contract extension will be from April 2017 until October 31st 2017. Without these contract extensions the MPS will not be able to provide maintenance of operational police vehicles or the conversion of new vehicles coming into operational service. The MPS cannot support the fleet without these contracts in place.

1.2.    The contract extensions will be managed through a Contract Change Notice (CNN). The CNN will define the length of the extension and will enable the transition to the new contract before the end of the contract extension period.

2.    Issues for consideration

2.1.    These are discussed in the Part 2. 

3.    Financial Comments

3.1    The capital costs of approximately £6m will be funded from the capital programme and the revenue costs from existing resources. The value of the contract extensions are £14m for Vehicle Maintenance and Vehicle Hire (supplier – Babcock ) and £6m for Vehicle Conversion (supplier – S.MacNellie & Son). 

3.2    These are discussed further in the Part 2.

4.    Legal Comments

4.1.    These are discussed in the Part 2.

5.    Equality Comments

5.1.    There are no direct equality or diversity implications arising from this report

6.    Background/supporting papers

6.1.    None.

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