Digital Asset Management and Collaboration

Reference code: 
PCD 242
Date signed: 
19 July 2017
Authorisation name: 
Sophie Linden, Deputy Mayor, Policing and Crime

Executive summary

The MPS is seeking approval to extend the pilot of the digital asset management tool by a further two years. The digital asset management tool provides the MPS with a secure, cloud based solution for sharing video, photographs and documents in a more collaborative environment.


The Deputy Mayor for Policing and Crime is asked to:

1.    Approve the implementation of an extended two year pilot of the digital asset management solution;

2.    Approve funding this investment initially from reserves, with future funding being decided as part of the annual financial planning process.

Non-confidential facts and advice to the Deputy Mayor for Policing and Crime (DMPC)

1.    Introduction and background

1.1.    During the last 8 months the MPS has piloted a digital asset management tool. The results from these pilots have provided the MPS with evidence of the benefits of such a tool. The tool will enable the MPS to securely store video, photographs and documents more effectively and efficiently using cloud based technology.

2.    Issues for consideration

2.1    The new digital asset management tool will provide a secure, resilient and scalable cloud based     platform that will enable the MPS to store and share video, photographs and documents internally     and externally. The tool will also support greater collaborative working, improve efficiency and     support the modernisation of ways of working.

2.2    These are discussed in the Part 2. 

3.    Financial Comments

3.1    The funding for year one of this proposal will be funded from reserves. With future years’ funding     being determined as part of the annual budget setting process.

3.2    See Part 2 for further details.

4.    Legal Comments

4.1.    There are no legal implications arising from this report.

5.    Equality Comments

5.1.    There are no direct equality or diversity implications arising from this report

6.    Background/supporting papers

6.1.    Report.

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